The person who packed away the welcome table might not be there next Sunday. Save where things went so the next person can find them, even when the team changes.
I’m setting up my first community open day. Where are the supplies?
Here are the six things saved for Community open day. The projector adapter is now in the office.
Welcome banner, A4 sign holders, clipboards & name badgesHall cupboard › Bottom shelf › Blue tote
Folding display standHall › Beside the cupboard
Leaning on the left
USB-C-to-HDMI adapterOffice › AV drawer
On the left · Connects the laptop to the projector
Ask or tell…
Manually instead↑
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Everything, in its place
How it works
1
Tell it once.
Say where the banner, badges and projector adapter went as you pack up. Include the cupboard, shelf or pocket that makes each one easier to find.
2
Ask when you need it.
Ask for the open-day kit or the adapter for showing slides. Wheredai searches the things and details you saved.
3
Keep it up to date.
Moved the adapter to the office? Save its new spot so the next volunteer has the same answer.
Different events.
The same shared cupboard.
For churches, community groups and nonprofits where useful things outlast the team that put them away.
Hand over without a cupboard tour.
A volunteer saves the welcome banner and sign holders in the blue tote, with the projector adapter in its front zip pocket. The next person can look up the whole kit or one missing piece.
“Where are the things for the welcome table?”
Remember what worked last time.
Keep the cable type or projector connection with the item. Someone preparing slides can find the USB-C-to-HDMI adapter without knowing what the last volunteer called it.
“What do we use to connect a laptop to the projector?”
Find it again next season.
Record where the Advent decorations or summer fair signs go when you pack away. If a box moves between events, save the new location for the next team.
“Where did we put the summer fair signs?”
A shared answer
for the people helping out.
Invite volunteers to find what they need. Keep personal things private and choose who can update the records.
Only me
Keep the location of something you brought from home set to Only me. It stays private, even from the workspace owner.
Share with your people.
Share selected supplies with an Events team group. Read-only volunteers can browse, search and ask; give the people packing away permission to update locations. Named groups come with Premium, its trial, and Team.
Personal tool bag
Only me
Office → Under desk
Welcome banner
Events team
Hall cupboard → Bottom shelf → Blue tote
Your records, coming and going.
Already have a supplies list? Import it and review the records before adding them. Export what you can see when you need a copy for planning the next event.
Import & export
Before the next volunteer arrives.
Do we have to save everything first?
Start with the cupboard people ask about most. Save a few things by voice or text, or add them directly. Include the locations your volunteers already use.
Can a new volunteer look things up?
Yes, once they have a Wheredai account and accept an invitation to your workspace. Read-only access lets them browse, search and ask about things shared with them. Each person counts toward your plan’s people limit.
Can we keep some supplies for a smaller team?
Yes. Premium, its trial, and Team include named groups for selected workspace members. Workspace-wide sharing and Only me are included on every plan.
Does it know when supplies move?
Someone needs to update the saved location after a move. Agree who will do that when an event is packed away.
Will it work in a hall without internet?
Saving and looking things up currently require an internet connection and a signed-in account. Offline sync is planned for later.
Which plan fits our group?
Start with the people, places and things you need to share. Compare plans for the current limits and named-group options.